POLICIES AND PROCEDURES OF CVCC

(LAST AMENDED JULY 2006)

 Article 1 -- Meetings

A.  Membership Meeting --  First Thursday of each month at the Carlisle Elks, 120 West Ridge Street, Carlisle, PA., 7:30 PM.

B.  Board Meeting -- Third Tuesday of each month at 7:00.

                                    Article 2 -- Membership

A.  Initiation Fee --  $10.00

B.  Yearly Dues  --  $35.00 Master Member

                                 $15.00 Spouse

     1.  Notice of Dues Payable  --  September 1st

     2.  Dues Due -- November membership meeting

     3.  Anyone joining the organization after August 1st will be carried on the membership roster through the next fiscal year.

     4.  Fiscal year is considered as January 1st thru December 31st.

     5.  The Vice-President is responsible to contract members whose dues are in arrears.

     6.  Honorary Members are not required to pay the initiation fee or yearly dues.

     7.  CVCC membership dues for any lifetime N.C.C.C. member will be the difference between CVCC dues and N.C.C.C. yearly dues.

C.  Definitions -- Memberships

     1.  Master Members -- Must be the Corvette owning/leasing/company car person.

     2.  Spouse  --  Any person having the same mailing address as the Master Member.

     3.  Honorary Members -- Non dues paying, non-voting who have been conferred for meritorious service to the organization.  (One honorary membership per year.)  Person(s) included in this application are not limited.  Example -- Mr. & Mrs. John Doe, the employees of a Chevrolet Dealership or just one individual.

     4.  Honorary members will receive the newsletter as long as they remain interested and active in club events.

D.  N.C.C.C.  --  When a person joins our organization they become a National Council of Corvette Clubs member.

                                    Article 3 -- Contributions and Flowers

The Board of Directors will determine to whom and the amount.

                                     Article 4 -- C.V.C.C. Check Book and Savings Account

A.  Two (2) officers of the Board of Directors plus the Treasurer will be authorized to sign checks or withdraw cash from savings account.

B.  Spouses on the Board of Directors will not be able to co-sign checks.

                                        Article 5 -- Trophies and Awards

A.  Event Trophies

     1.  Event Chairpersons are responsible for acquiring and distributing their event trophies.

     2.  The Governor will coordinate with event chairpersons on all N.C.C.C. awards.

     3.  The average cost of a trophy or award shall not exceed the cost of one entry fee.  Example --

          Entry fee       $6.00                            1st trophy         $9.00

         Entry fee       $6.00                            2nd trophy         $6.00

         Entry fee       $6.00                            3rd trophy         $3.00

         Total            $18.00                             Total                  $18.00

         Average        $6.00                             Average           $6.00

         a.  The proposed style of the trophy shall be determined by the Event Chairperson.

          b.  The Event Chairperson shall present the  trophy or award proposal (style, cost & type of awards to be presented) to the Board of Directors for approval.

                                        Article 6 -- Year End Awards

A.  The Board of Directors shall determine the type of year end awards to be presented.

B.  Presentations shall be made at the Annual Awards Banquet.

C.  Types of Awards --

     1.  Membership Award -- Presented to the member who sponsors the most new members into the organization from September 1st to the following August 31st. 

     2.  Perfect Attendance -- Presented to the person(s) who (1) attend all membership meetings; (2) all C.V.C.C. - N.C.C.C. sanctioned events; (3) the prior year's Awards Banquet; and (4) any other CVCC event so designated and voted upon by the membership for a particular year.

     3.  Perfect Meeting Attendance -- Presented to the person(s) who attend(s) all membership meetings.

     4.  Rookie of the Year – This award is given to the member who joined in the past year who puts forth exceptional effort and shows support of CVCC activities, by accumulating the most club points.  This member is eligible only if he or she joined CVCC from September 1^st to the following August 31^st.

     5.  Newsletter Award -- Presented to the person(s) who provide(s) the most outstanding contributions to the newsletter.

     6.  President's Award -- To be determined by the President and given to a member(s) for the most outstanding contribution to the organization.

     7.  Past President's Award -- Presented by the newly elected President and given to the outgoing President.

     8.  Fractured Fibers -- Presented to he unfortunate member who does the most physical damage to his/her Corvette.

D.  Year end awards do not necessarily include nor be limited to the above mentioned awards.

                                        Article 7 -- Insignia

The following is the official CVCC logo and shall be properly used on apparel in a manner approved by the club.  Note:  The “E” in Cumberland should be placed at 12:00.

                                        Article 8 -- Newsletter

A.  Published and distributed monthly prior to the membership meeting.

B.  Equipment and supplies provided by the organization.

C.  Quantities of supplies to be ordered at the discretion of the Newsletter Editor.

D.  The Newsletter Editor will be responsible to retain one (1) copy of all printed newsletters.

E.  All articles and information for the newsletter should be ready for printing when submitted to the editor.

                                        Article 9 -- Homecomings, Parades

                                               and other Special Displays

A.  Homecomings will be performed at local high schools and colleges at an honorarium fee of $10 approximately per car.  The Honorarium shall be donated by the club to a charity designated by a majority of the membership.

B.  A Homecoming and Parade Director shall be appointed each year by the President.  The Director shall be CVCC's primary coordinator for all homecomings and parades.

C.  The Director shall appoint a chairperson for each homecoming and/or parade event.  The chairperson shall be responsible for organizing and recruiting the required number of cars.  Homecoming committee will be decided each year.

                                        Article 10 -- Duties of Officers

A.  Elected Officers -- Their duties shall be in accordance with the Consitution and By-Laws.

B.  Appointed Officers

     1.  Club Historian -- Is responsible for a visual record of the organization's past activities and members.

     2.  Committee Chairperson -- To be appointed at the discretion of the President and oversee any committee deemed necessary.

     3.  Committee or Chairperson(s) shall be reimbursed for all reasonable expenses incurred while performing the assignment or chairing a club activity.  Expenses to be paid must be supported by receipts and approved by the Board of Directors.

                                        Article 11 -- Club Clothing

Club shirts, jackets, hats, and other articles of clothing are periodically ordered for any member interested in purchasing.  Athletic Lettering in York has our insignia/logo on file.  Members are able to purchase clothing on their own through this company or any others, at any time.

                                        Article 12 -- Amendments

A.  These policies and procedures can be amended by a majority vote at any monthly membership meeting.

B.  A majority will be considered 51% of the vote.

                                         APPENDIX A -- Achievement Point System

I.  ACHIEVEMENT POINTS SYSTEM --- GENERAL

A.  Purpose  -- to set up a method for measuring member participation in CVCC and NCCC activities.

B.  Points shall be awarded to members for certain activities and events and in amounts which are further defined herein.  Points cannot be awarded for events worth 50 points or more (exception:  writing a newsletter article) unless the event has been published in the club newsletter or announced at a membership meeting.

C.  Potential Uses -- rewarding club members based on levels of accomplishment, by presenting year end achievement or recognition awards.

D.  Point Record -- Members are responsible for assuring that names are recorded on:

     1.  Regular meeting attendance log;

     2.  Attendance log at sanctioned and/or non-sanctioned CVCC events;

     3.  Supplying club tabulator with NCCC result sheet for NCCC events;

     4.  Attaching name to newsletter article;

     5.  Insuring CVCC event Chairperson turns in records of member participation to the club tabulator.

E.  Tabulator:     Club Vice President.

F.  Point Postings --  Member points will be posted periodically on the CVCC website  (www.cvcc-vette.com).  Points will also be made available at club meetings at least 4 times per year.

G.  Period of Measurement -- January to December.

H.  Levels of Accomplishment

     1.  Provisions

          a. The nature of recognition awards shall be determined by the Board of Directors.

          b.  Levels of accomplishments will be adjusted for new members joining the Club during the year based on the month of acceptance into the Club.

2.      Changes -- Modifications to Item 1 above shall be determined and approved by the Club Board of Directors.

II.  ACHIEVEMENT POINTS SYSTEM FOR EVENTS OPEN AND ACCESSIBLE TO ALL MEMBERS.

A.  Purpose -- to set up a method for measuring member participation in CVCC and NCCC activities which are open and accessible to all members.

B.  Point Value

III. ACHIEVEMENT POINTS SYSTEM FOR EVENTS RESTRICTED TO A LIMITED NUMBER OF MEMBERS.

A.  Purpose -- to set up a method for measuring member participation in CVCC activities which are neither open nor accessible to all members.

B.  Point Values

50 Points per event.

C.  Guidelines for Event Sign Up

     1.  The Chairperson shall announce in the newsletter or at a membership meeting a sign up period of reasonable duration during which members may volunteer for the event.

     2.  At the end of the sign up period, the Chairperson shall:

          a.  In the event of a tally whereby the number of volunteers falls short of the number needed to stage the Event, use his or her discretion to obtain any and all additional volunteers needed to stage the Event;

          b.  In the event of a tally whereby the number of volunteers exceeds the number needed to stage the Event, use an equitable method to downsize the number of volunteers.  If this method fails, then the Chairperson shall use a lottery to downsize the number of volunteers.

                                         APPENDIX B -- EVENT DEFINITIONS

LOW SPEED AUTOCROSS  --  Driving through a pre-determined course, usually marked by pylons, on a paved surface.  The objective being to negotiate the course as rapidly as possible without knocking down pylons or going off course.  Each driver get to run the course at least three times for a best time.  Then the winner of each class is determined by the lowest elapsed time. 

HIGH SPEED AUTOCROSS --  Similar to a low speed autocross, except on a closed race course with higher speeds.

DRIVING SCHOOL – Event held on a closed race course with instructors to help you learn to control your car at high speeds.

FUNKHANA  --  Similar to autocross except performing various skills and related tasks as required through the course.  Score is determined by the fastest time and performance of skills.

RALLYE  --  A journey though the countryside over a pre-determined course as explained on a direction sheet.  Points are earned by counting markers, answering questions, and/or stopping at check points.  A time-speed-distance rallye is basically the same with the requirement that you maintain a given average speed between check points.

ECONOMY RUN  --  Similar to a rallye except everyone starts with a full tank of gas.  After completing the course you fill your tank again.  The winner in each class is determined by the greatest average mile per gallon.

CONCOURS  --  Auto show or beauty contest for cars.  They are primarily for cleanliness and condition.  Cars are grouped according to year and classified by any modification different from original.  The Wash and Show, Street Show classes are for cars driven on a regular basis.

HILL CLIMB  --  An acceleration test on a paved winding up-hill course.  Individual cars are scored on the lowest elapsed time.  No other sport has a greater penalty for going out of bounds.

DRAG RACE  --  An acceleration test on a straight strip at least 1/8 mile in length.  Individual cars are scored on the lowest elapsed time.

MATCHING TIME TRIAL  --  Speed event in which you get three runs and your score is determined by the difference between the two closest runs.